At Amateur Radio Emergency Service of Douglas and Elbert Counties (ARESDEC), we are committed to protecting the privacy and confidentiality of our members and their personal information. This Privacy Policy Statement outlines our practices regarding the collection, use, and disclosure of personal data within our organization.
1. Collection of Personal Information:
a. We collect personal information from our members, including names, callsigns, locations, and contact details, for the purpose of maintaining accurate membership records and facilitating effective communication within ARESDEC.
b. We may collect additional information as required for specific events, trainings, or emergency response activities. Any such collection will be done with the consent of the individuals involved.
2. Use of Personal Information:
a. Personal information collected by ARESDEC is used for internal purposes only, including membership administration, communication, event coordination, and emergency response activities.
b. We may use member information to provide updates, newsletters, or other relevant communications related to our services, trainings, or events.
c. We do not sell or provide personal information to third parties for marketing or commercial purposes.
3. Sharing of Personal Information:
a. We may share member information with our served agencies, including the Douglas County Sheriff’s Office, Douglas County Office of Emergency Management, Elbert County Sheriff’s Office, and Elbert County Office of Emergency Management, and Colorado Department of Public Health and Environment (CDPHE) Colorado Volunteer Mobilizer (CVM) to facilitate effective emergency communication and coordination.
b. Member information may be shared with other ARESDEC members through membership rosters. However, members are explicitly instructed to protect and keep this information private.
c. Sensitive information, such as frequency lists and designated shelter locations, is considered confidential and should not be shared with others without the express written consent of the ARESDEC Emergency Coordinator.
4. Data Security:
a. We implement reasonable and appropriate security measures to protect personal information from unauthorized access, disclosure, alteration, or destruction.
b. Access to personal information is limited to authorized individuals within ARESDEC who require such access for the performance of their duties.
5. Consent and Control:
a. By becoming a member of ARESDEC, individuals consent to the collection, use, and sharing of their personal information as described in this Privacy Policy Statement.
b. Members have the right to request access to their personal information held by ARESDEC and to update or correct any inaccuracies.
c. Members may withdraw their consent for the collection, use, or sharing of their personal information at any time by contacting ARESDEC.
6. Updates to the Privacy Policy:
a. This Privacy Policy Statement may be updated periodically to reflect changes in our practices or legal requirements. The updated policy will be posted on our website, and members will be notified of any significant changes.
If you have any questions or concerns regarding this Privacy Policy Statement or our privacy practices, please contact us via this link.
Effective Date: October 10, 2023